FAQ

WHEN DO THE POLLS OPEN?

The 2014 AGU election will be held from 18 August through 17 September, allowing members 31 days to vote. Please mark your calendar and plan now to cast your votes for critical leadership positions. This is a great opportunity for your voice to be heard.

HOW IS THE BALLOT STRUCTURED?

The ballot for the 2014 AGU election is divided into three parts: candidates for the AGU Board of Directors, student and early-career candidates for the AGU Council, and candidates for section and focus group president-elect and secretary positions. AGU has a paired slate philosophy, so two candidates are required for each open position.

All members will receive ballots for the Board and student/early-career positions. New this year: Members will receive a ballot for every section/focus group to which they belong rather than being limited to vote for only three. The Council decided on this change in voting procedures based on feedback from voters in the last AGU election. Please log in to AGU by 1 August and make sure that your section/focus group affiliations are up to date in your member record, or contact the Member Service Center for assistance by emailing service@agu.org or calling 1-800-966-2481 (toll free in North America) or +1-202-462-6900.

WHAT IS THE EASIEST WAY FOR MEMBERS TO PARTICIPATE?

There are 114 candidates for 57 open positions in this year’s election. That sounds like a lot, but you can choose to vote only for the positions that are most important to you. Here are some tips for navigating the ballot and casting votes.

1. Identify the positions that you are eligible to vote for, including AGU Board, student/early-career, and section/focus group positions.

2. Read about the candidates for those positions. You can find the candidate information in the following pages or online at http://elections.agu.org/.

3. Decide whom you want to vote for, and watch for your login information, which will be sent via email from AGU’s election vendor, Survey and Ballot Systems (SBS), starting 18 August. The login email will come from AGU Election Coordinator, mailto:noreply@directvote.net and will contain a personalized link for your votes. Once you are logged in, you will be presented with a menu of all the ballots you are eligible to receive.

4. Cast your votes. You can vote in one session or in multiple sessions. The online voting site will allow you to submit votes one ballot at a time until the election closes on 17 September.

HOW LONG DOES VOTING TAKE?

Submitting your votes is faster and easier than ever with the new online voting site provided by the election vendor. Get a head start on the election before the polls open by familiarizing yourself with the ballot now and reviewing the candidate information. Once you receive your login email from SBS in August, just click the personalized link, select a ballot, mark the candidates of your choice, and hit the submit button. It will take just a few minutes, especially if you’ve already read the candidate information before logging in. You will also be given an option to review the candidate information from the voting site.

WHO IS ELIGIBLE TO VOTE?

All regular and student members who join AGU or renew their AGU membership by 1 August 2014 will be eligible to vote in this year’s election. Please log in to AGU and make sure your membership is up to date.

WHAT INFORMATION IS PROVIDED ABOUT CANDIDATES?

Each candidate has provided a photo and brief biographical sketch, including a summary of relevant volunteer experience and a short curriculum vitae. In addition, candidates were asked to reply to a specific question about AGU so that voters could gain perspective on the candidates’ views of organizational challenges and opportunities. The ballot also includes information on continuing volunteer leaders so that voters have a complete picture of the diversity represented in Board, Council, and section/focus group composition.

HOW WERE THE CANDIDATES ON THE BALLOT SELECTED?

The Governance Committee, chaired by Past President Mike McPhaden, selected the candidates for the Board and student/early-career candidates, based on recommendations from current and past volunteer leaders and AGU staff. Criteria for selection of Board candidates includes leadership skills, experience in dealing with challenges AGU is facing now and in the near future, and ensuring a diversity of perspectives in the composition of the overall Board.

Sections/focus groups are responsible for selecting their candidates. Sections/focus groups determine their own selection criteria and process for choosing candidates, with assistance from the Governance Committee when asked.

Members at large are also given the opportunity via a petition process to nominate additional candidates. However, there are no such candidates on this year’s ballot.

WHEN WILL THE ELECTION RESULTS BE ANNOUNCED?

As soon as the election closes, the Governance Committee will initiate a process to verify the results and notify all candidates. We anticipate that all candidates will be contacted and the results publicly announced in early October.